Special Diet

Special Meal Accommodations

School Nutrition Services may make food substitutions, at their discretion, for individual children who do not have a disability, but who are medically certified as having a special medical or dietary need.  Such determinations are only made on a -case-by-case basis.  This provision covers those children who have food intolerances or sensitivities, but do not have life-threatening reactions (anaphylactic reactions) when exposed to the food(s) to which they have problems. 

  • Students with true food allergies need to be identified so we can meet their needs.  The School Nutrition Manager and School Nurse/Health Assistant need to be among those made aware of the student's needs.
  • When there is a health plan with the nurse, the allergen information will be shared with the School Nutrition Manager who will put it into a dietary note.  This note will pop up on the screen each time the student enters a PIN.
  • Some severe allergies may require a separate eating area with special cleaning and sanitizing requirements.
  • Students with milk allergies may have soy milk substituted for milk if they supply a Physician's Statement for Students with Special Dietary Needs that specifically states soy milk as the substitution.  Please view our Milk Substitution Letter.
  • Online monthly menus are interactive.  Users have the option to check common food allergens and menu items that contain these allergens and are easily identified.
  • Serving line items containing pork are identified with a picture of a pig on the serving line.

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  • The serving lines will have food identification signs with symbols for the most common allergens- egg, wheat, soy, nuts, tree nuts, fish, shellfish, and milk.  These signs will be placed near each item.

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Meal Substitutions for Medical or Special Dietary Reasons 

USDA Regulation 7 CFR Part 15b requires substitutions or modifications in school meals for children whose disabilities restrict their diets. A child with a disability must be provided substitutions in foods when that need is supported by a signed statement from a licensed physician.

In Cases of Food Allergy

Generally, children with food sensitivities or intolerances do not have a disability as defined under either Section 504 of the Rehabilitation Act or Part B of IDEA, and the school food service may, but is not required to, make food substitutions for them.  However, when in the licensed physician’s assessment, food allergies may result in severe, life-threatening (anaphylactic) reactions, the child’s condition would meet the definition of “disability”, and the substitutions prescribed by the licensed physician must be made.

Allergy Glossary

School food service may make food substitutions, at their discretion, for individual children who do not have a disability, but who are medically certified as having a special medical or dietary need.  Such determinations are only made on a case-by-case basis.  This provision covers those children who have food intolerances or sensitivities, but do not have life-threatening reactions (anaphylactic reactions) when exposed to the food(s) to which they have problems.

Research indicates that up to 5% of those with peanut allergies may also be allergic to legumes.  

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Allergy Handbook.jpg Dear Allergy Committee Members,

I wanted to thank each of you for your hard work and commitment to the Allergy Committee as we collaboratively revised and provided recommendations for the 2017 Procedural Handbook for Students with Allergies.  Your input has been very important in this process.  During the past month, the handbook has been reviewed by Principals, LCPS Central Office Staff and other stakeholders for additional editing.  Building on the committees input and recommendations, and additional input from LCPS staff, the Department of Pupil Services has adopted the attached version.  We have already sent the Allergy Aware Flyers to schools and we will have ongoing training with principals to ensure a consistent message.  In addition, our training practices will include many of the recommendations put forth by the committee, and allergy awareness training will be made available for LCPS staff.  Finally, during our committee meetings, we established how important it is to create a culture that is Allergy Aware.  This procedural handbook, training, and a consistent message will establish the foundation to reach that goal.  

Please know that the Allergy Procedural Handbook is a fluid document and continues to be a work in progress.  Student Health Services will have a full committee review of the handbook annually to ensure our procedures and practices remain current.   

Again, thank you for your participation in this process.

Jeannie Kloman, BSN, RN, NCSN
Loudoun County Public Schools
Supervisor, Student Health Services
571-252-1017

Gluten Free Menus

We launched our gluten free menus during the 2015-2016 school year at the request of our parents and students.  This menu was developed by one of the Registered Dietitians on our School Nutrition staff.  We are actively working to increase the assortment of items served to our students at all grade levels.  The gluten free menus have been developed for all grade levels in Loudoun County.  If a student requires a gluten free meal, School Nutrition asks that parents and/or students do the following:

  • Please contact the School Nutrition Manager at your child's school in advance to let them know what gluten free menu items your child would like to purchase each day.  Many of our parents and students send the School Nutrition Manager a weekly email advising them of the days they will be eating for the upcoming week.  
  • There are freshly made salads that are prepared in a gluten free fashion daily, however, all other items listed on the gluten free menu are prepared on an as needed basis with advance notice given to the cafeteria manager.
  • The items on the gluten free menu may contain other allergens, so please make sure to view the allergen information for all items on our website.
  • If you have questions or concerns regarding the gluten free menu or any allergen questions, please contact Stefanie Dove (Stefanie.Dove@LCPS.org).

Informational Presentation on Celiac Disease from LCPS Supervisor of School Nutrition, Dr. Becky Domokos-Bays.Celiac Disease Presentation

Vegetarianism

Vegetarianism is popular in Loudoun County.  We offer a number of menu items that meet the needs of a vegetarian diet.  Some of these items include hummus meals, a variety of salads, pasta dishes, Upstate Farm Yogurt that is gelatin-free, and new this year, we will be serving the pea protein-based meat alternative, Beyond Meat in all of our tacos.  

If parents or students have a favorite vegetarian recipe that they would like to share, please email it to Stefanie.Dove@lcps.org and we will be happy to see if we can convert that recipe into a school nutrition recipe that will be enjoyed by many LCPS students!

All of our vegetarian items will be labeled on the serving lines so that students know what those items are.  Please look for this sign.

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